The outlook is the preferred choice of business corporations to work with Emails and calendar. Because by using Outlook, they can restrict users direct access to the web just for mail. Since you can access mail from any services like Google or Yahoo using SMTP or POP protocols using Outlook.
I personally prefer using Outlook because we can store emails and attachments locally and access them even when offline. And you can compose more efficient mails using outlook when compared to the web composers of Gmail. But for users, it might seem very hard at the beginning. That’s where Outlook Keyboard Shortcuts come into rescue.
Here in this article, we are about to give you the best and most used Outlook Keyboard Shortcuts for both Windows and Mac OS.
Best Outlook Keyboard Shortcuts for Windows and Mac
Most Frequently Used
| Action |
Windows |
Mac |
| Create a new message |
Ctrl+Shift+M |
Command+N |
| Send a message |
Alt+S |
Command+Return |
| New task |
Ctrl+Shift+K |
Command+N |
| Search for an item |
Ctrl+E or F3 |
– |
| Go to Calendar |
Ctrl+2 |
– |
To Create New Item or File
| Action |
Windows |
Mac |
| Create an appointment |
Ctrl+Shift+A |
Command+N |
| Create contact |
Ctrl+Shift+C |
Command+N |
| Create a contact group |
Ctrl+Shift+L |
– |
| Create fax |
Ctrl+Shift+X |
– |
| Create a folder |
Ctrl+Shift+E |
Command+Shift+N |
| Create a meeting request |
Ctrl+Shift+Q |
– |
| Create a message |
Ctrl+Shift+M |
Command+N |
| Create a note |
Ctrl+Shift+N |
Command+N |
| Create a Microsoft Office document |
Ctrl+Shift+H |
– |
| Post to the selected folder |
Ctrl+Shift+S |
– |
| Post a reply in the selected folder |
Ctrl+T |
– |
| Create a Search Folder |
Ctrl+Shift+P |
– |
| Create a task |
Ctrl+Shift+K |
Command+N |
Text related Formattings
| Action |
Windows |
Mac |
| Display the Format Text tab on the ribbon |
Alt+O |
– |
| Display the Font dialog |
Ctrl+Shift+P |
– |
| Switch the case of the first letter in a selected word or line |
Shift+F3 |
– |
| Toggle the case of the selected text between small caps and all caps |
Ctrl+Shift+K |
– |
| Apply bold formatting |
Ctrl+B |
Command+B |
| Add a bulleted list |
Ctrl+Shift+L |
– |
| Apply italic formatting |
Ctrl+I |
Command+L |
| Increase indent |
Ctrl+T |
Command +Right brace (}) |
| Decrease indent |
Ctrl+Shift+T |
Command +Left brace ({) |
| Underline text |
Ctrl+U |
Command+U |
| Increase font size |
Ctrl+Right bracket (]) or Ctrl+Shift+Greater-than sign (>) |
Command+Plus sign |
| Decrease font size |
Ctrl+Left bracket ([) or Ctrl+Shift+Less-than sign (<) |
Command+Minus sign |
| Action |
Windows |
Mac |
| Apply styles |
Ctrl+Shift+S |
– |
| Insert a hyperlink |
Ctrl+K |
Command +K |
| Justify text (Stretch a paragraph to fit between the margins} |
Ctrl+Shift+J |
– |
| Create a hanging indent |
Ctrl+T |
– |
| Left-align a paragraph |
Ctrl+L |
– |
| Right-align a paragraph |
Ctrl+R |
– |
| Reduce a hanging indent |
Ctrl+Shift+T |
– |
| Remove paragraph formatting |
Ctrl+Q |
– |
| Center text |
Ctrl+E |
– |
Navigation based Keyboard shortcuts
| Action |
Windows |
Mac |
| Switch to the Mail view |
Ctrl+1 |
Command+1 |
| Switch to the Calendar view |
Ctrl+2 |
Command+2 |
| Switch to the Contacts view |
Ctrl+3 |
Command+3 |
| Switch to the Tasks view |
Ctrl+4 |
Command+4 |
| Switch to the Notes |
Ctrl+5 |
Command+5 |
| Switch to the Folder list in the Folder pane |
Ctrl+6 |
Command+6 |
| Switch to Shortcuts |
Ctrl+7 |
Command+7 |
| Open Journal |
Ctrl+8 |
Command+8 |
Conclusion
So these were some really useful shortcuts for using Outlook on Mac and windows. As you can see, there are many keyboard shortcuts in Windows when compared to Mac. The reason is, there are many other shortcuts that are too complicated, which makes it easier to use the GUI items instead.
But if you really want to know, you can check out the official article regarding Mac Keyboard shortcuts. The list will be lengthy and a bit uncategorized and repetitive, making it more confusing at first.
